Freelance projects come with a lot of moving parts to track and missing even one detail can lead to losing a client. Whether you’re a social media manager, web developer, virtual assistant or anywhere in between it can be a struggle to stay on top of your to-do list, budget tracking and time management, especially if you have team members to check in with and manage. Avoid error with these tips for successfully managing freelance projects.
Choose a project management software
The easiest way to manage a freelance project (or several) is to keep all your tasks in one place, avoiding jumping around from app to app. Bring clients and team members together on the same project management system so everyone is on the same page for completing to-dos, tracking time spent and communicating with one another. Streamlining operating procedures and communications become increasingly important as you sign on additional clients, track budgets and juggle multiple projects at once.
Manage Your To-Do List
Knowing what is on your plate at any given time is necessary for keeping project details from falling through the cracks. No one wants to work with the freelancer who misses deadlines or overlooks details. Write down each and every task associated with a project and regularly review upcoming deadlines each day, week and month to stay ahead on work that needs completing. Regularly check-in and update clients so they feel cared for.
Track Time Spent
Keeping an accurate record of the time you’ve spent on freelance work is crucial for managing a project. It’s important to understand what tasks are taking the longest in order to look for areas of improvement and it’s necessary for budgeting regardless of whether you charge hourly or per project.
Time tracking will also help you better allocate time, resources and budget when defining the scope of work for future projects. It is easy for time to get away from you while working, select a project management tool with clock in and clock out capabilities or log the hours you spend each day working on specific project tasks. It may seem tedious but will help significantly with project management.
Hire a freelancer
If you are at the place in your freelance business where it is difficult to efficiently complete all assigned tasks in a timely manner, it may be time to hire a freelancer (or a few) to assist with certain tasks or work with you full time depending on how much is on your plate. As you continue to sign more clients and take on more work, start setting some money aside to budget for freelancers. This will allow you to hire someone when you need help with your workload, especially if Freelance projects come with a lot of moving parts to track and missing even one detail can lead to losing a client. Whether you’re a social media manager, web developer, virtual assistant or anywhere in between it can be a struggle to stay on top of your to-do list, budget tracking and time management, especially if you have team members to check in with and manage. Avoid error with these tips for successfully managing freelance projects.
Manage a team
As your scope of work grows so might your team. When you delegate project tasks, it is important to keep up with what everyone is working on at any given time. Use a project management system to stay up-to-date with what your team members are doing to help you continue assessing how everyone’s time can be used most efficiently.
Stay on top of your budget
Depending on project scope, you may be responsible for tracking a client’s budget and how much of it is being allocated toward different softwares, advertising, etc. On top of that, you have your own internal budget to manage business expenses, especially if you are working with other paid freelancers. Staying on top of your cash flow, both on the client-side and internal side is a top priority - you may lose clients if you overspend their money, and freelancers will stop working with you if you are unable to pay them for their work in a timely manner. Avoid financial error with the help of project management software that includes a budget tracker and invoicing capabilities in order to streamline financial management.